Kollaborate 2025.1 now live on the cloud

We've just launched a major Kollaborate update with significant changes. To minimize disruption, we are making it opt-in for now and will gradually roll it out to everyone.

Note that if you're opted in but your colleagues are not, you may have access to features they do not. For example, if you grant a user permission to modify others' files, they will only be able to modify them if they are also opted in. This will become less of a problem as more users are opted in, but you may prefer to manually opt in your entire team at the same time.

File Tags

Add tags to files to give them new context. Click on a tag to view all other files with this tag.

Tags are also integrated with Workflows. You can have an Upload Workflow automatically add tags to a file if it meets certain criteria (e.g. adding a "vfx" tag if certain terms appear in its filename). File Workflows can add tags that can disappear when the file is assigned a different workflow, which is great for adding context-specific tags.

Tag Users in Comments

You can now tag a user in a comment to get their attention by pressing the @ key. (Chrome and Firefox only)

Global Search

Trying to find a file but don't know what project it's in? Global Search allows you to locate files wherever they exist.

Template Projects

Template projects can be created with teams, folder structures, saved searches and tasks. You can then create a new project from this template and these elements will be automatically created in the new project.

View by Last Comment

A custom column is available on the Files page to sort by the date of the last comment on a file.

There is also a filter to show files with unviewed comments (i.e. comments added since you last viewed the file), which is very useful for cutting through the noise on a big project and getting to the information you need faster.

Search and Sort by Duration

There is an optional Duration column that can be added to the Files page for sorting, and you can also search by duration.

Update Hold Timecode

There is now a button in the comments tab next to the timecode display to set it to the current playhead position. This is useful if you start typing elsewhere and need to correct where the comment will be inserted.

Higher quality thumbnails

Thumbnails have been upgraded to be double the size.

Saved Searches

Searches can now be turned into filters by saving them.

New Permissions

We've added new permissions: modifying others' files and modifying others' comments. This allows you to grant users control over others' resources without having to make them an admin.

Additionally, links now have the option to make the transcript viewable to recipients.

User Interface Improvements

This isn't a full UI redesign (that's being worked on) but we've updated the color scheme, icons, fonts and made other UI tweaks. This includes new user interface controls for thumbnails, timecode and copying text.

Backend Overhaul

Kollaborate's backend has been significantly improved and modernized, providing security, reliability and performance improvements. Currently the old and new backends coexist and the majority of the user-facing areas are still on the old backend, but we plan significant performance improvements as we switch more things to the new backend.

Deprecations / Removals

The Favorites page has been removed from the user dropdown. Please use the filters on the Files and player pages to filter by favorites.

Custom file permissions have been removed. Please use departments to control access to files.

The App Storage section of My Private Files has been deprecated and will be removed in a future version.

Synced Sessions have been deprecated and will be removed in a future version. We remain committed to solving this problem but plan to do so in a different way in future.

Other Changes

• History can be exported to CSV
• Download the current frame as an image
• Require Multi-Factor Authentication before accessing a project
• Player - Improved JKL key behavior to be more in line with NLEs
• Files - New filters: Uploaded by Me and Uploaded by Others
• File rename events are now stored in history
• File move events for each individual file are stored in history when moving a folder
• New file browser offers better performance for large projects
• Show link users when a comment is marked as "to-do" or "done"
• Sharing - Show search bar on folder links
• Comment Export - Fixed an issue where exporting comments from a group of files would produce the error "No comments to export" if one of them didn't have comments
• Files - Fixed an issue where it would be difficult to tell if color-coded files were selected

Kollaborate is an essential cloud workflow platform that allows you to share files with clients and team members while integrating with Digital Rebellion apps and services. To find out more, see the overview or register for the free trial.